You have worked as a developer and now are assigned a task of leading a team.
This sounds really interesting. You take this up with a lot of vigour and feel happy for your new role. You think that you are the best in your development work and this management work should be like a piece of cake.
A few days in the role and you realize that it is not as easy as it seemed to be. Managing a set of people with different backgrounds and making them work towards a common goal can be taxing at times. No wonder the managers are paid so well and are respected so much!
That is a reason why there are project management courses in market to teach you the art and science of project management. We will help you with the list of these courses and help you in selecting the best course.
As defined by PMBOK ‘A project is temporary endeavour designed to produce a unique product, service or result with a defined beginning and end’. Each project has three parameters attached to it: Cost, Scope and Time. It is manager’s task to get the project completed as per the defined scope, in the defined budget and within estimated time. Managers need to set-up a team, allocate the work and make sure the work is delivered within the scope and as per quality standards. Seepages in any of these should be communicated well in advance to the customer.
As a beginner in project management, you must have knowledge of the following things:
- The project starts with a Business case. It captures the financial justification for the project. This is the starting point for any project. The project must be closed if there is no business justification for it.
- Once the requirements are finalized a Statement of Work (SoW) is signed. This is signed when a third party is working on the project and mentions all the terms of the project- the requirement and expected output, service level agreements(SLAs), amount that would be paid, payment terms etc. This would be duly signed by both the parties.
- The manager then prepares a Project Management Plan. This is a comprehensive plan which includes how the project is executed, monitored and controlled. It is for the internal team as well as the stakeholders. The plan must be formally agreed with the stakeholders before executing the project. The project management plan contains the following
- Baselines for scope, schedule, and cost
- Plans for scope, schedule, cost, quality, human resources, communications, risk, and procurement
- Requirement management plan
- Change management plan
- Configuration management plan
- Process improvement plan
- A Work Breakdown Structure can be defined which defines the delivery oriented breakdown of project work into smaller components. Each task can be given a start and end date which helps it easy for tracking throughout the project lifecycle.
- To track the progress of the work the project manager can prepare a Action Log . This can be used to track actions assigned to team and/ or to the external parties. The manager must keep a track of all the actions in an action log and must track them to closure.
- The Project manager must also use the Quality register to track the deliverables against the quality parameters. Quality register must include both planned as well as executed quality checks.
- One of the most important document in project tracking is the Risk Register. Risks have an impact on the project schedule and hence all the risks must be highlighted to the stakeholders along with their impact and probability. Owner of the risk should be highlighted (it can be you or the stakeholder or a third party). Risks should either be accepted, transferred or mitigated.
- Communication management plays a very important role in project management.: Timely reporting the status of work to the stakeholders is of utmost importance and hence Status Reports must be prepared and shared with the stakeholders. The format and frequency of the status reports can be mutually decided with the stakeholders and must be accordingly prepared.
These are the key areas/documents for project management. Below are the links to the beginners courses for Project management
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Project management courses for beginners
We have selected the best project management courses here. Click on the details to learn more about each course.
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